Privacy Policy

Child information that a program enters: name, group or class, guardians, and custody/pickup notes. Guardian information: name, relationship, and contact details for notifications and pickup verification. Staff accounts: name and email for the people who use the app. Activity records: check-ins, check-outs, pickup codes, roll calls, and an audit log of safety-relevant actions.

To provide the service: verify pickups, warn staff about custody restrictions, run roll calls, send notifications you enable, and produce attendance and audit exports. We use limited, aggregated, non-identifying data to operate and improve the product.

We do not sell or rent child or family data, and we do not use it for advertising. We share data only with the sub-processors needed to run the service (for example, hosting, email, and SMS providers) under agreements that require them to protect it.

KidTally's account holders are adults — program staff and, where applicable, parents. The service is not directed to children and children do not create accounts. Programs act as the data controller for the children's information they enter; KidTally processes it on their behalf. Where FERPA or state childcare rules apply to a program, the program is responsible for its own compliance and can use our exports to meet recordkeeping requirements.

We retain program data for as long as the account is active and as needed to provide exports and audit history. A program can request deletion of its data; some records may be retained where required by law or a program's own licensing obligations.

Data is encrypted in transit and at rest, staff access is role-based, and safety actions are written to an immutable audit log. See our Security page for details.

Depending on where you live, you may have rights to access, correct, or delete personal information. Program staff can update or remove records in the app; parents can contact their program, or us, to make a request.

If a breach affecting personal data occurs, we will notify affected programs promptly and as required by applicable law, and work with them on next steps.

We'll post changes here and update the effective date. Questions about privacy? Email privacy@kidtally.app.